Student Data Privacy Act

Gordon County Schools Annual Notification

Related Documents:
Complaint Form

Gordon County Schools Annual Notification

Parental Rights under Family Educational Rights Privacy Act

For Elementary and Secondary Schools

A. The Family Educational Rights and Privacy Act (FERPA) afford parents and students who are 18 years of age or older ("eligible students") certain rights with respect to the student's education records. These rights are:

1. The right to inspect and review the student's education records within 45 days after the day the [Name of school (“School”)] receives a request for access.

2. The right to request the amendment of the student’s education records that the parent or
eligible student believes is inaccurate, misleading, or otherwise in violation of the student’s
privacy rights under FERPA.

3. The right to provide written consent before the school discloses personally identifiable
information (PII) from the student's education records, except to the extent that FERPA
authorizes disclosure without consent.

4. The right to file a complaint with the U.S. Department of Education concerning alleged failures by the [School] to comply with the requirements of FERPA. The name and address of the Office that administers FERPA are:
Family Policy Compliance Office
U.S. Department of Education
400 Maryland Avenue, SW
Washington, DC 20202

B. The Georgia Student Data Privacy, Accessibility, and Transparency Act afford parents and students who are 18 years of age or older ("eligible students") the right to file a complaint with their local school system regarding a possible violation of rights under O.C.G.A. 20-2-667 or under other federal or state student data privacy and security laws:
Gordon County Schools
Alice Mashburn
PO BOX 12001
Calhoun, GA 30703


C. FERPA permits the disclosure of PII from students’ education records, without consent of the parent or eligible student, if the disclosure meets certain conditions found in §99.31 of the FERPA regulations. A school may disclose PII from the education records of a student without obtaining prior written consent of the parents or the eligible student –

1. To other school officials, including teachers, within the educational agency or institution whom the school has determined to have legitimate educational interests. This includes contractors,
consultants, volunteers, or other parties to whom the school has outsourced institutional
services or functions, provided that the conditions listed in §99.31(a)(1)(i)(B)(1) -
(a)(1)(i)(B)(2) are met. (§99.31(a)(1))
2. To officials of another school, school system, or institution of postsecondary education where
the student seeks or intends to enroll, or where the student is already enrolled if the disclosure is for purposes related to the student’s enrollment or transfer, subject to the requirements of
§99.34. (§99.31(a)(2))

3. To authorized representatives of the U. S. Comptroller General, the U. S. Attorney General, the U.S. Secretary of Education, or State and local educational authorities, such as the State
educational agency in the parent or eligible student’s State (SEA). Disclosures under this
provision may be made, subject to the requirements of §99.35, in connection with an audit or
evaluation of Federal- or State-supported education programs, or for the enforcement of or
compliance with Federal legal requirements that relate to those programs. These entities may
make further disclosures of PII to outside entities that are designated by them as their
authorized representatives to conduct any audit, evaluation, or enforcement or compliance
activity on their behalf. (§§99.31(a)(3) and 99.35)

4. In connection with financial aid for which the student has applied or which the student has
received, if the information is necessary to determine eligibility for the aid, determine the
amount of the aid, determine the conditions of the aid, or enforce the terms and conditions of
the aid. (§99.31(a)(4))

5. To State and local officials or authorities to whom information is specifically allowed to be
reported or disclosed by a State statute that concerns the juvenile justice system and the
system’s ability to effectively serve, prior to adjudication, the student whose records were
released, subject to §99.38. (§99.31(a)(5))

6. To organizations conducting studies for, or on behalf of, the school, in order to: (a) develop,
validate, or administer predictive tests; (b) administer student aid programs; or (c) improve
instruction. (§99.31(a)(6))

7. To accrediting organizations to carry out their accrediting functions. (§99.31(a)(7))

8. To parents of an eligible student if the student is a dependent for IRS tax purposes.

9. To comply with a judicial order or lawfully issued subpoena. (§99.31(a)(9))

10. To appropriate officials in connection with a health or safety emergency, subject to §99.36.

11. Information the school has designated as “directory information” under §99.37.